Job Descriptions

Job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. Job descriptions are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. Job descriptions clearly identify and spell out the responsibilities of a specific job. Job descriptions also include information about working conditions, tools, equipment used, knowledge and skills needed, and relationships with other positions.

Effectively developed, job descriptions are communication tools that are significant in your organization's success. Poorly written job descriptions, on the other hand, add to workplace confusion, hurt communication, and make people feel as if they don't know what is expected from them. Let HRBP design job descriptions that provide an opportunity to clearly communicate your company direction and they tell the employee where he or she fits inside of the big picture.

Managers have numerous concerns about job descriptions including that too often job descriptions are not worded in a manner such that the employee's performance can be measured, that they end up serving as the basis for evaluation rather than performance. You can create the balance that allows job descriptions to inform, communicate, and align performance without damaging your speed, flexibility, and forward motion. As you develop job descriptions, recognize that they are one component in an effective performance management system. Use HRBP to develop a plan to tackle this essential part of your organizational development.